“Wenhai Cup” International Ocean Innovation Competition (WOIC)

About WOIC

“Wenhai Cup” International Ocean Innovation Competition (WOIC) offers a wonderful chance for students of ocean-related majors from universities and research institutions to experience science research and realize their innovation dreams. To uphold the principles of “Interdisciplinary, Open, Professional and Creative”, WOIC promotes innovative ideas and cultivates talents for the development of global marine science and technology.

Requirements

Requirements for contestants:

a. The Competition is open to undergraduate (Group A) and postgraduate (Group B) students. All the participating students should not graduate prior to the end of the competition.

b. Participation in the competition should be based on a team with no more than 3 persons. Each team can only submit one proposal.

c. No new member could join in the team after registration. Each member must fully participate in and familiarize themselves with the work of the project. Members should cooperate and share project tasks. Research results submitted should be completed by all team members.

d. Team leader is the First Author and Presenter of the Project Proposal. Other team members will be named authors. When registering, the information of all members should be filled in the application form.

e. Universities/Research institutions organize the participation of their students in the event are eligible to compete for Excellent Organization Award. We do not limit number of student teams coming from the same university/research institution.

Requirements for participation

a. Language:Chinese and English

b. Contestants and their supervisor need to sign a letter of commitment, promise that their work meets the requirements of the competition and accept spot check by the Organizing Committee. If a project proposal does not meet the application requirements, the team will be disqualified.

c. Graduation/curriculum design (thesis), academic papers/dissertations, awarded projects in the other competitions will not be considered.

d. Students are required to consult with a senior research professional who will work as the team supervisor. And the supervisor should only guide one team. To ensure the fairness of the competition, member of Judging Committee is not allowed to supervise any student team.

e. Each submitted projects shall not infringe any legal rights and interests of the third-party. All the rights of the awarded project works shall be transferred to the Organizers of the Competition.

f. Organizers of the event does not take legal responsibility for any loss or damage that results from the Competition. All the participating teams must be responsible for their IPR protection.

g. Organizers of the event reserve the right to revoke the award if a project was found to be fraudulent. The Judging Committee reserves the right not to award any project if the submissions do not meet their standards for Innovative Project.

Timeline

First Round (Deadline: 31 July 2020)

    Contestants’ submission package should contain the following documents. Only complete package will be forwarded to the Judging Committee.

1. Project Proposal

    Project Proposal should focus its theme on ONLY one topic selected from ocean observation and detection, healthy ocean, and marine development. It should be 3-4 pages in length and contain Purpose, Solutions, and Reference. The document can be text only or with supporting graphics.

2. CV of team supervisor

3. Introduction Video

    Introduction video should be within 5 minutes, including one-minute to introduce all team-members and project description for 3-4 minutes. Each team member should speak in the video which may contain animations, PPT slides, material displays to present extra information of the Project.

4. A signed Letter of Commitment
 

Judgment (August 2020)

    The Preliminary Judging Committee will evaluate all the applications and select less than 15 teams in each group to enter the final round. The results will be announced via the registration website and contestants will be notified by email.

The Judging Committee will pay attention to

(1) Does the project contain original and innovative idea? Is the research purpose fulfilled? Is the topic relevant to the three aspects of the Competition? Is the project proposal well written?

(2) Teamwork spirit and equal contribution of all team members

(3) Effective communication with team supervisor

Final round (September 2020)

    In the final round, contestants will make a presentation and answer questions. They need to illustrate their objectives and solutions in the presentation supported by slides and other relevant materials. The Final Judging Committee will score their performance. Gold, silver and bronze medals will be given to the participating teams with a proportion of no more than 1, 2 and 5 of participating teams in each group. Encouragement awards will be given to other teams entering the final round. There will be an award ceremony. The final competition will be recorded and edited for online distribution.

    International travel, meals and accommodation expenses of the teams for the final competition will be supported by the hosting organizer according to the additional standard attached.

Awards

The competition awards include Gold, Silver, Bronze Medals, Encouragement Awards, Excellent Supervisor Awards, and Outstanding Organization Awards for undergraduate group and postgraduate group respectively. The awards are shared by the members of each team. The supervisors of the teams with gold, silver, bronze and encouragement awards will receive Excellent Supervisor Awards according to the final score of the participating teams. The Excellent Organization Awards go to the institutions that recommend the most teams and the teams that achieve the gold and silver medals.

Awards

1. Gold Award: 60,000 RMB (no more than 1 team from Group A and B)

Team Supervisor: 10,000 RMB

Travel stipends to send the whole winning team to QNLM in China or International Laboratory for High-Resolution Earth System Prediction (iHESP) in the United States or the Centre for Southern Hemisphere Oceans Research (CSHOR) in Australia for one-month internship under the supervision of local professor in marine sciences. Organizers of the Competition will reimburse the round-trip flights (economy class) and local accommodations.

2. Silver Award: 30,000 RMB (no more than 2 teams from Group A and B)

Team Supervisor: 8,000 RMB

Travel stipends to send the whole winning team to QNLM in China for two-week internship under the supervision of local professor in marine sciences. Organizers of the Competition will reimburse the round-trip flights (economy class) and local accommodations.

3. Bronze Award: 10,000 RMB (no more than 5 teams from Group A and B)

Team Supervisor: 5,000 RMB

4. Encouragement Award: 2,000 RMB (no more than 7 teams from Group A and B)

Team Supervisor: 1,000 RMB

5. Excellent Organization Award: 20,000 RMB

Note: All the cash awards are before tax.

Travel and Accommodation Expenses

For final competition expenses of international teams:

1. The round-trip expenses for the teams departing at most three days before the final round start and three days after the end of the final round with the same city for the departure and destination (e.g., New York to Qingdao, Qingdao to New York) will be covered by the hosting organizer. All the team members should travel together, otherwise the expenses will not be covered. The plane tickets will be purchased by the hosting organizer. In principle, the maximum of the travel expenses we can cover is 10,000 RMB for each contestant.

2. The accommodation and meals during the final round are arranged by the hosting organizer. The hosting organizer does not cover accommodation and meal fees due to the transfers/transits through airports.

3. Contestants will be responsible for their passports, visas, and relevant procedures heading Qingdao. The hosting organizer will help to provide necessary proof.

4. The hosting organizer does not assume any responsibility for teams that fail to participate in the final round on time due to personal reasons.

 

For expenses during internship:

1. The round-trip expenses for the teams departing at the day before the internship start and the day after the end of the internship with the same city for the departure and destination (e.g., New York to Qingdao, Qingdao to New York) will be covered by the hosting organizer. All the team members should travel together, otherwise the expenses will not be covered.

2. For domestic travel: the plane tickets will be purchased by the hosting organizer; other tickets (e.g., train and bus tickets) shall be purchased by team members. The highest class travel covered are train tickets for second-class hard seat, hard sleeper, coach bus, and second-class seats for CHSR and CRH. Fees exceeding these classes should be paid for by the interns themselves. Contestants need to provide travel expense information at registration, and mail their round trip tickets within 5 working days after the end of the final round by SF Express (prepaid only). Tickets not delivered on time or not received due to a third party will not be covered by us (the hosting organizer has the authority to verify the tickets) .

3. For international travel: The expense of round-trip tickets will be covered from the departure city to the internship location. The plane tickets will be purchased by the hosting organizer. In principle, the maximum international round-trip fare that will be covered is 10,000 RMB per person.

4. As for the internship in China, the accommodation and meal expenses will be covered by the hosting organizer. Other living expenses are paid for by the teams themselves. As for the internship in other countries, the accommodation and meal expenses are provided at $70 USD per person per day (including weekends), and interns are responsible for any excess and other living expenses.

5. The internship teams will be responsible for their passports, visas and relevant procedures heading Qingdao. The hosting organizer will help to provide necessary proof.

6. The hosting organizer does not assume any responsibility for teams that fail to participate in their internships on time due to personal reasons.